Information gathering now becomes the most important part of your responsibility. As the incident proceeds through the MYSA complaint processes the detailed information you collect in the first 24 hours after the incident will be critical. It is very important to gather as much information as possible and as quickly as possible because memories fade fast and as people see the seriousness of the situation their cooperation may wane. This must be done if our club member is the victim or the perpetrator.
• First - you will need to collect the basic information regarding the incident.
a) Date
b) Time
c) Location
d) Teams involved
e) Team officials present, addresses, and phone numbers (i.e. managers, coaches or other officials)
f) Name, addresses, phone numbers for all individuals involved in the incident (Both victim(s) and perpetrator(s))
g) Name, addresses, phone numbers for referees who were officiating the game
• Second - statements should be taken from all parties. Statements should include all the details regarding the period prior to the incident, during and after.
a) Manager statement – As complete as you can make it. Include all information you have collected.
b) Statement from the victim(s) or if the perpetrator(s) is from our club then from them.
c) A statement from all other club officials present including coaches etc.
d) Statements from all identified witnesses.
The incident must be reported to the club Risk Manager as soon as possible. The current Risk Manager is Scott Grinde 763-550-1217. The collected information should be forwarded to the Risk Manager as soon as possible.